SAM Stops Inflated SaaS Subscription Costs
Unused software licenses are more costly in the cloud, but SAM puts a stop to inflated SaaS expenses.
You’d be forgiven for thinking that migrating to the cloud will simplify your organization’s software license management stresses, but in reality things are potentially about to get a lot more complicated… and costly. Without a mature and effective software asset management solution, assigning licenses to named users means running the risk of inappropriate, unnecessary or unjustified reasons; an expensive, but rectifiable mistake. However, SaaS subscription models mean that these mistakes are replicated, or recurring, with every renewal, for every user, whether the license is used or not.
A mature SAM process allows your organization’s IT department to better understand software licensing bundles and requirements, and that these are not necessarily enterprise-wide. It also shows that supporting fewer configurations is not necessarily the cheaper option, nor the most simple. SAM allows for unused licenses to be flagged and either deactivated or reassigned, and if usage changes for a particular user, SAM will indicate whether an alternate license will be more appropriate.
This is the case for both traditional and SaaS options, so long as your SAM solution is cloud compatible – and it should be – but what more can be done to keep cost contained in the cloud?
Driving a robust software license management strategy
In order to eliminate unnecessary or costly SaaS services, your IT department needs a procedure for requesting, allocating, and monitoring software licenses. Each user needs to identify genuine business-related reasoning for a particular piece of software, to validate their request to be a named user. That way, the likelihood of the correct licensing level being allocated to the correct user vastly increases.
All licensing-relevant documentation should be signed and copied, and then stored within your SAM tool should they need to be referenced later.
Your network inventory solution should track and audit all PCs and Servers across your IT environment, meaning managing software licenses, and cross-checking user data with licensing data, is accurate and fast. Therefore, any reharvesting, reallocation, or suspension of licensing that is required is also accurate, and can be applied in a timely manner to reduce SaaS costs and prevent excess expenditure.
The preemptive strike
If your organization’s culture changes to adhere to this software request-and-allocation procedure, IT (or the SAM team) will have an easier time in redistributing unused software amongst users. Then, when renewal time comes around, license aren’t wasted and unnecessary SaaS costs are reduced. Before purchasing any new licenses, all users should be profiled to ensure their software requests provide a business function, and that only the most appropriate licenses are assigned, and therefore paid for.